ANNUAL GENERAL MEETING

ANNUAL GENERAL MEETING

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MINUTES OF THE FOURTH ANNUAL GENERAL MEETING OF THE COUNCIL OF EQUINE AND EQUESTRIAN PROFESSIONALS OF SOUTH AFRICA HELD AT BEAULIEU COLLEGE EQUESTRIAN ACADEMY ON Sunday 3rd June 2018 

  • WELCOME AND APOLOGIES

The Managing Director, Mrs Shelly Beckbessinger welcomed everyone and apologised for the late start and challenges with the Skype connection, which did not enable three of the members to join in.A quorum was declared with 12 members present either physically or on skype, and 46 proxies received from members unable to attend. 

  1. Approval of the Minutes of the AGM held on 6th May 2017

These were read out and proposed as a true reflection by Lynda Records and seconded by Kim Jeffrey.

  1. Matters Arising not covered under the Agenda

The MD noted that although it had been proposed to have the meeting on a Monday, many members worked in the commercial sector and were not able to take time off, which is why we had gone with a weekend.

She also noted that the Knysna fire tragedy had occurred before any applications had come through for the charity, and CEEPSA had called for donations. The only donation received was from Zena Penfold who was thanked. CEEPSA had added to her R2000.00 donation and asked Di Pieterse to oversee how the money was best put to use. Ultimately the total of R5000.00 was spent on electric tape for temporary paddocks and Teff.

  • MANAGING DIRECTOR’S REPORT

This was tabled and accepted with no questions from the floor. see below

  • TREASURER’S REPORT AND APPROVAL OF THE ANNUAL FINANCIAL STATEMENTS

The Annual Financial Statements were presented by Graham Bailey via skype. The auditor’s report gave us an unqualified audit showing a small deficient which is expected from a non profit company. The MD was congratulated on managing the finances so frugally, despite having to complete the process of writing the SAQA instructor qualification. Zena Penfold asked about the budget for re-writing the legacy qualifications. Graham Bailey noted that we are in discussion with the QCTO on this, and that we would hopefully not need this to come out of our funding.

The treasurer tabled a vote of thanks to the MD and Di Pieterse for their hard work.

Acceptance of the annual financial report was proposed by Michelle Wolmarans and seconded by Derek Anderson.

  • APPROVAL OF AUDITORS FOR 2017/18

Lynda Records proposed that we remain with the current accounting officer. This was seconded by Cheryl Kempin.

  • ELECTION OF NOMINEE TO THE BOARD

The MD presented the nomination for Mrs. Dineo Molomo to be elected to the Board of Directors with the specific portfolios of Transformation and liaising with schools to use qualified coaches and approved riding establishments as her portfolios. The nomination by Shelly Beckbessinger was approved by Kim Jeffrey and seconded by Graham Bailey.

  • PROVINCIAL REPRESENTATIVES REPORTS

The MD reported on the appointment of the Provincial Representatives and the role that they will play in being more hands on with the members on the ground as well as being able to identify CPD opportunities.

Each rep was asked to do a SWOT analysis for their area. The common challenge is promotion of CEEPA and its benefits, which Lynda Records is currently working on in the form of a series of articles which will be published in the local newspapers.

The reps are as follows:

EASTERN CAPE                      MARYNA MEYER

FREE STATE                            NATALIE OLIVIER

GAUTENG                               LEIGH ADAMS

KWA ZULU NATAL                DALENE BAKSA

MPUMALANGA                    KIM HUSBAND

WESTERN CAPE                     SHARON CROUSE

  • APPROVAL OF 2018/19 CHARITY

After discussion Michelle Wolmarans proposed the Western Cape Cart Horse Association. This was seconded by Kim Jeffery. We will explore sourcing harnesses at cost rather than cash. 

  • GENERAL

Michelle Wolmarans introduced her organization SA Animal Care &Emergency Response which is an NPO concerned with animal welfare. She has set up a meeting with the MD to discuss possible opportunities to work together.

Kim Jeffery offered her venue for functions and meetings which was accepted with gratitude. She also raised her concerns about non-compliant riding schools. Di Pieterse reminded her that there are many acts controlling the industry which everyone was bound to abide by. Shelly Beckbessinger added that CEEPSA’s strategy was to rather educate than use the “big stick” approach and to encourage consumers to know what they are entitled to when using service providers, such as riding schools and livery stables and to be in a position to make an informed choice. This approach would also encourage all stakeholders in the industry to raise and improve standards.

Steve Havenga raised a problem he has with the Metro Police in recognizing his current qualifications. Di Pieterse offered to follow up with SAPS.

An effective method for long distance conferencing is to be investigated as SKYPE is at times is compromised.

  • Closing

There being no further matters to discuss the MD closed the meeting with a vote of thanks to all for attending and to Beaulieu Equestrian Academy for making the venue available. 

MANAGING DIRECTOR’S REPORT 2017/18 

The past year has been focused on opening lines of communication and cementing relationships with our existing partners and stakeholders in an effort to unite the industry as is our purpose and vision.

1.        SOUTH AFRICAN QUALIFICATIONS AUTHORITY (SAQA) 

We have attended numerous presentations by SAQA, as well as had our mid-term review which was very successful and positive. The process caused us to self- reflect and identified areas where we need to focus, specifically transformation and skills development.

To this end we are delighted that Mrs Molomo has made her services as a board member available and we urge everyone to fa accept her nomination by voting her onto the board of directors with this as her main portfolios.

2.        QUALITY COUNCIL FOR TRADES AND OCCUPATIONS (QCTO) 

Our qualification for Equestrian Coach/Instructor/Riding Master is complete and in the process of being registered. Our thanks must go to all of the members of the Community of Expert Practitioners (CEP) who gave of their time and expertise to produce this qualification for the teaching sector of our industry.

We will commence re-writing the “legacy “qualification shortly, together with other vital specializations which have been identified such as Complementary Health Practitioners.

3.        CATHSSETA and AGRISETA 

We have established a relationship with the SETAS and hope to work closely with them in a formal relationship going forward.

4.        SOUTH AFRICAN VETERINARY COUNCIL. ”SAVC”

We have opened communication with this body and are working on a formal agreement in an effort to close the gap between the various occupations that fall within this space. We have also been in communication with the South African Equine Veterinary Association in order to work closer with the Equine Vets,

5.        SOUTH AFRICAN FEDERATION 

We are in dialogue with the SAEF to explore how we can work together in the best interest of our mutual space, this will include maintaining détente with SASCOC for the same reason.

6.        PROVINCIAL REPRESENTATIVES. 

The creation of these positions will allow us to engage with the members on the ground and afford more significant insight as to what is required from us in each specific area and province.

7.        REGISTRATION OF ESTABLISHMENTS, 

The rationale behind this has been multifold

    • To protect the interest of the public and horses alike
    • To reward and recognise establishments who operate at a level of best practice
    • To educate consumers and service providers alike as to what minimum standards and legal requirements are, thus raising standards in general.
    • To create employment opportunities for qualified professionals, again raising standards and addressing skills development and transformation within the industry.

8.        PERSONAL ACCIDENT INSURANCE COVER. 

As our industry includes high risk occupations it is critical to ensure that our members and their employees have at least minimum cover on top of COID. At last we have been able to address this need through a Group Scheme under SANTAM, one of the country’s biggest insurers. Members also have an option to increase their cover to suit their needs and pocket if they wish.

9.        WEBSITE

The website is currently being updated to be more interactive, with more access to information for services where the member wishes these to be advertised. The new system should be up and running by then end of July, and luckily will not cost CEEPSA anything, which will assist greatly with our budget.

10.     TRAINING PROVIDERS 

The number of Training Providers has increased with most offering top class opportunities to students wishing to enter into this industry. We will however need to introduce stricter approval criteria in order to ensure that the process and standards are not compromised.

So in summary, when we look back with reflection, while it seems that we have achieved some goals, there is still so much to be done.

We need to focus on our members upholding the code of ethics with pride, specifically in their behaviour as professionals and the welfare of their horses, and the growth of an industry that is professional and united in its efforts.

In closing I would like to thank our Executive Committee, Board, sub committees and members to their commitment to the Equine and Equestrian industry and the passion for the animal that binds us all.

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